UHS Supply Chain

All supplies must be pre‐approved by a UHS Value Analysis team prior to their use. Samples for patient‐use are prohibited from being left at UHS campuses without pre‐approval.

UHS will only evaluate supplies that are provided at no charge. Any supplies received/used without a pre‐approved purchase order will be discarded at the vendor’s expense or considered a donation to UHS by the vendor.

Vendor Selection Criteria

Vendors will be evaluated on the basis of:

• Aggressive and Committed Pricing
• Product/Service Performance Outcomes
• Product/Service Reliability & Availability
• Efficient Processes (Zero Discrepancies)
• Cost Reduction Strategies
• Vendor and Product/Service Innovation
• Value Add Offerings
• Support and Training
• Adherence to Policies
• Compliance to Terms and Contractual Commitments

UHS reserves the right to make its final decision independent of any or all of the above factors.

Request for Proposals (RFP) and RFP Schedule

Any and all preparation costs incurred by the Supplier in developing the RFP are the sole responsibility of the Supplier. Late, incomplete or unsigned proposals not conforming to the requirements of the RFP will not be considered.

Access to UHS Campuses 

After Vendor Representative Credentials have been confirmed, they may visit UHS facilities only with a scheduled appointment and/or requested case coverage. The Vendor’s activity will be strictly limited to the specified appointment time and location. Under no circumstances will calls without an appointment be allowed within clinical areas.  Cold calling and/or simply dropping by to speak with staff is prohibited.

Check‐In Procedures

The Vendor is required to register in and sign at the Green Security kiosk located in the lobby areas of most UHS locations. This badge needs to be visible at all times including on scrubs if applicable.

Conducting Business on UHS Property

Since the UHS mission is to care for our community, we want to provide an orderly campus for easy access to our patients and their families. As a result, we need to limit access vendors have to public areas:

• Vendors are limited to one (1) hour in public areas such as café, lounges, lobby and hallways.
• Vendors are prohibited in patient care areas unless accompanied by UHS Staff.

In addition, the Vendor is prohibited from using UHS resources such as telephones and computers unless Vendor is doing UHS business under the supervision of UHS employees.

Vendor Attire including Scrubs

All Vendor Representatives should be dressed in an appropriate manner. If you are required to wear scrubs during your visit the following applies:

• Only UHS scrubs can be worn
• All scrubs need to be returned to UHS before the Vendor Representative leaves campus

Parking

Vendor parking is restricted to employee lots only.  Do not park in areas reserved for patients. 

Valet Parking is strictly prohibited.

Smoking

Smoking is prohibited on all facility grounds inside or outside, including parking lots and cars located in the parking lot.

Mobile Devices

Mobile device use is prohibited in patient care areas. Wireless device use is permitted in common non‐clinical areas (i.e. cafeteria, lounges, lobbies).

UHS has contracted with a 3rd party vendor, Green Security, to manage the Vendor Representative Credentialing Program. Each active Vendor Representative is required to register annually for credentialing. An active Vendor Representative (Medical Device & Pharmaceutical) is a clinical or non‐clinical representative that visits any UHS location.  

Contract Green Security at:

greensecurityllc.com
866-750-337
support@greensecurityllc.com